Empire BMX Fall 2007 Meeting Minutes
November 17th, 2007
Called by: Jerry Patterson
Date: November 17, 2007
Place: Homewood Suites
216 Wolf Road
Albany, NY 12205
518 438 4300
Time: 11:00 am to 2:00 pm
- Called the meeting to order at 11:00
- Took attendance and recorded all attendees for 5 tracks: Shoreham, New Paltz, Tri-City, Catamount, CNY.
Shoreham No representation from the board
New Paltz 4 present (Barbara Patterson, Mike Scolaro, John and Barbara Zibakowski)
Tri-City No representation from the board
Catamount 1 present (Amy Herman)
CNY 2 present (Nick Rausch, Gene Boice)
Board Members: Jerry Patterson
Rose Scolaro
Deb Horwedel
Bill Martin
Other Attendees: Bill and Donna Egdorf
Brenda Colton
Chuck Fieldson
Clint Bonnet
Karl Weider
Dave and Robin Hotaling
Jason Severson
Pam DiBiase
- Review financial report for 2007 season
Financial Summary was accepted
Note: The duties of each position were reviewed before the vote as they appear in the By-Laws.
State Commissioner: position open 2 year term to end in 2009
Jason Severson was nominated but declined the nomination
Rose Scolaro 2-year term to end in 2009 (unopposed)
Assistant Commissioner: 1 year left in term
Bill Martin Term to end in 2008 no vote needed
Treasurer: position open 1-year term to end in 2008
Rose Scolaro resigned her position as Treasurer to accept the Commissioner’s position
Barbara Zibikowski 1 year term to end in 2008 (unopposed)
Secretary: position open 2-year term to end in 2009
Pam Dibiase 2 year term to end in 2009 (unopposed)
State clerk: position open 2 year term to end in 2009
Robin Hotaling 2 year term to end in 2009 (unopposed)
Jerry will complete the calendar year 2007 tax returns with the accountant and represent NY at the Presidents Cup Race as his final responsibility. Jerry will hand over all pertinent state documents to the appropriate individuals for safekeeping and recordings
- State Grant for all tracks in NY that are part of series.
Bill Martin gave an update as to where the paper work was in the system and stated he would follow up with the process. It was stated that only two of the five tracks has submitted upgrade requests for there tracks:
New Paltz complied
Shoreham complied
The other three tracks (CNY, TRI-City, and Catamount) have until the middle of December (12/15/07) to submit their upgrades their requests must be submitted on Business Letterhead.
- 2008 State Championship: Shoreham BMX
Agreed that Shoreham BMX will host the 2008 Championship
The projected next 5 years:
2008 Shoreham
2009 Tri City
2010 CNY
2011 New Paltz
2012 Catamount
A discussion about the Kingston Track becoming an NBL track and the possibility of this first year track getting a Qualifier took place. Jerry recommended to the new board that they reach out to Joey Albright and to visit the track and to evaluate the track there riders and volunteer base. A vote in the spring meeting by all other tracks associated with the series and the board will determine the outcome. As well the spring meeting will determine where the new track if voted in will fit in the championship rotation. The first years eligibility would be 2013.
- Give an update as to where we are with the Web Site:
- Hosting (Blue Host) No objections with the current hosting company Blue Host has been prepaid for 10 years for this domain name.
- Owner of Domain name (Jerry Patterson)
Jerry indicated that he is the registered owner of the NYBMX.org domain name and the state has paid for the hosting of this name for a period of ten years. The new board will determine whether to leave it the way it is or have it transferred to another person.
- Manager of Site (Manny Gonzales)
The new board will discuss the current Managers responsibilities and determine whether it chooses to remain with the existing conditions and expenses.
- Review responsibilities of web site:
- Updating and posting state information when needed
The responsibilities will fall down to two people the Commissioner and the secretary
The clerk will have the sole responsibility
- Posting pictures from each Qualifier to include the Championship if pictures are taken
The commissioner will decide if there will be pictures posted and who will be allowed to provide them.
The new board will determine if Manny Gonzales will be managing the web site next year and reach out to him with there decision.
- Points: Discussion about New Windows program vs Old Dose
The new clerk will be making arrangements to go to competition congress in the calendar year 2008 at which time the decision will be made as to what program the state will be running for the 2008. The state is counting on the fact that the NBL will have a windows based points program to work in conjunction with the motos program by Competition Congress. The new clerk has possession of both the state owned computers (Lap Tops)
- Track Responsibilities vs. State Responsibilities
These responsibilities will not change
State Clerk will keep all points and have them posted periodically
The state clerk is not responsible for keeping track of rider move ups this responsibility belongs to the NBL and the rider.
- Championship Qualification’s
- Leave along or make changes (Current are Best 4 Qualifiers coupled with the best 6 single point races or total of 10 races)
The Commissioner and board will hold a special meeting in January or February to discuss any changes and report any changes in the 2008 spring meeting.
- Give backs at each Qualifier/Championship for 2008:
- What to give at each qualifier if anything NEED SOME FRESH IDEAS
- Championship, what to be handed out at the Championship
Fees for 2007 Qualifiers were $20.00
Fees for Championship were $35.00 Pre Registration
$45.00 at the event
- Discussion about fees go back to old or leave along
The Commissioner and board will hold a special meeting in January or February to discuss all bulleted items shown above and report any changes / recommendations in the 2008 spring meeting.
- Presidents Cup expenses:
- Review Presidents Cup Roster for total expenses
A summary of what the expenses should be was reviewed and discussed a separate discussion was held in reference to a line item for a buffet or dinner for all NY riders and there parents and none riding siblings. Bill Martin will be was given a budget of $1500.00 for such a get together. Bill must finalize the numbers and have them posted on the web site for review.
- Qualifier dates:
- New Paltz
- Shoreham
- Catamount
- Tri-City
- CNY
- Championship at Shoreham
This meeting could not pick dates for the 2008 qualifiers or the championship the reasons being the NBL has not posted the North East Regional Schedule and Shoreham had no representation for the championship date. The dates will be picked in the spring Meeting.
- Competition Congress: TBA
- All tracks should make every attempt to represent them selves, if you cannot attend please pass along your proxy vote to some one that will be attending.
All tracks were urged to attend and if they could not they were asked to pass along there Proxy
- Teams:
- Brief discussion about team rules for 2008
Note: MUST HAVE TEAM MANAGERS PRESENT FOR DISCUSSIONS
The team rules will be discussed at the spring meeting.
- By-Law:
- Committee to review and advise of any changes that need to be made to current By-Laws (this needs to be completed they haven’t been reviewed in a few years
Jerry will review and recommend any changes to the By Laws and present them at the special meeting in January or February.
End of Meeting |
